Design Workflow

PROJECT Time Off Request / Workflow. OBJECTIVE The Time Off Request Workflow is an essential feature designed for a timekeeping app that streamlines and simplifies the process of requesting and managing time off for employees. It offers a comprehensive solution to effectively manage and track employee leave, ensuring accurate and efficient timekeeping within organizations. Key Features: User-Friendly Interface: The Time Off Request Workflow boasts a user-friendly interface that provides a seamless experience for both employees and managers. The design prioritizes simplicity and intuitiveness, allowing users to navigate the system effortlessly and submit requests with minimal effort. Request Submission: Employees can easily submit time off requests through the app, eliminating the need for manual paper-based forms or email chains. The workflow enables employees to input essential details such as the type of leave (vacation, sick leave, personal time, etc.), dates requested, and any additional comments or attachments. By digitizing the process, the app ensures accuracy and eliminates the possibility of misplaced or lost forms. Approval Hierarchy: The workflow includes a flexible approval hierarchy that can be customized to fit the organization's structure. Managers or supervisors receive notifications for pending time off requests and can review and approve or reject them with just a few clicks. The app also supports multiple levels of approval, accommodating various managerial roles or department heads. Real-Time Notifications: To facilitate timely communication and transparency, the app sends real-time notifications to all relevant parties. Employees are notified when their request is approved, rejected, or requires further action. Managers receive notifications for pending requests, enabling them to promptly review and respond, ensuring a smooth and efficient workflow. Calendar Integration: The Time Off Request Workflow integrates seamlessly with the organization's calendar system, ensuring accurate and up-to-date scheduling. Once a request is approved, the employee's time off is automatically reflected in their schedule, preventing scheduling conflicts and improving overall resource management. Comprehensive Reporting: The app provides comprehensive reporting functionalities that allow managers and administrators to track and analyze time off patterns and trends. This data can be leveraged to make informed decisions, such as identifying peak vacation periods or addressing potential staffing issues, ultimately optimizing resource allocation. Compliance and Legal Considerations: The Time Off Request Workflow adheres to all relevant labor laws and regulations, ensuring compliance with local, state, and national policies. The app can be configured to incorporate specific rules and requirements, such as maximum consecutive vacation days or mandatory sick leave accrual, mitigating legal risks for the organization. PERSONA(S) Manager, employee. INDUSTRY Retail, manufacturing, healthcare and hospitality. PROCESS Assessment + Exploration + Design + Production + Deployment DELIVERABLES Wires, High-Fidelities, BuildKit (specs). TEAM UX + UI + Research + Front-end Developer + Software Architect + PM TOOLS Sketch, Adobe Illustrator. ROLE Creative and design direction (UX/UI).